5 Tips for Writing a Strong Lease Termination Letter

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So you have decided that it is time to move from your current rental to another home. As exciting as this time may be for you, make sure you are taking the appropriate steps when planning your departure. This includes writing a lease termination letter. Below you will find five tips that will help you successfully create a 30-day lease termination letter that will be appreciated by your landlord.

  1. Know the details of your rental agreement. 

Before you can begin to create a well-written lease termination letter to your landlord, you need to know what was included in the rental agreement the day you moved in. If you are curious as to what details a rental agreement should include, check out these short term lease agreement templates. While most landlords require at least 30 days notice before vacating, it could be different for your situation. Knowing what you agreed to will save you from having to pay any hefty fees due to breaking a rule that has been listed in the agreement.

  1. Write the termination letter. 

Now that you have reread your rental agreement, it is time to create the perfect termination letter. Knowing exactly what information needs to be included can be a challenge. Using a lease termination letter template is the easiest way to ensure that all of the important details are jotted down. Having your lease termination in writing is also crucial to ensuring that your message can’t get misconstrued and translated in other ways, which can happen if you verbally give your landlord a 30 days notice. Sending him or her a digital copy, as well as a hard copy,  will guarantee that the letter and message have been received.

  1. Use your manners. 

Whether you had an excellent relationship with your landlord or avoided him or her every chance you got, it is still important that you are polite and courteous throughout your letter. Leaving on a positive note will possibly give you a reference to use if you are planning on moving into another rental.

  1. Keep a record for yourself. 

As much as we would like to think that the letter has been delivered and received by the appropriate party, this isn’t always the case. There are times where it may get lost in the shuffle of other important letters or may end up in the junk folder of his or her email. To cover all of your bases, keep a copy for yourself. Make sure the date is included in the copy sent to your landlord and the one for yourself. By including this information, there is no denying that you gave at least 30 days’ notice.

  1. Include a forwarding address. 

When moving into an apartment, a security deposit will most likely be needed to cover any damages done during your time as a resident. However, when you are ready to move out, there are still inspections that need to take place before you will get that money back. To guarantee that you receive your security deposit back, include a forwarding address in your letter. This will also be an important piece of information if your landlord needs to contact you.

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